The Greater Houston Dental Society is excited to host the 48th annual Star of the South Dental Meeting in Houston, Texas February 7-8, 2019. The Star of the South attracts thousands of dental professionals to its continuing education conference and exhibition. We invite you to join your colleagues in exhibiting and we encourage you to reserve your booth space early to get your preferred location!
The Exhibitor Prospectus is designed to assist you in planning for a successful and rewarding exhibition. The signed contract along with the Contract Terms and Conditions (listed under the contract tab above) and the GENERAL EXHIBIT REGULATIONS constitute the entire agreement between the parties upon acceptance by the Star of the South Dental Meeting. Please read this information carefully.
TRAFFIC BUILDING EXHIBIT HALL ACTIVITIES!
STANDARD BOOTH FEES (2/2/18 – 1/2/19)
10’ x 10’ Inline Booth…………………………………………. $1,050
10’ x 10’ Corner Booth……………………………………….. $1,200
10’ x 10’ Booth facing a 20×20 Activity Station………$1,200
LAST MINUTE BOOTH FEES (1/3/19 – 2/8/19)
10’ x 10’ Inline Booth…………………………………………. $1,200
10’ x 10’ Corner Booth……………………………………….. $1,350
10’ x 10’ Booth facing a 20×20 Activity Station……… $1,350
PAYMENT
A non-refundable deposit of $550.00 per 10 x 10 booth (payable to GHDS) is required with your signed contract; otherwise, booth space is not guaranteed. A confirmation will be sent once deposit is received and booth space is assigned. The balance is due in full by Friday, January 2, 2019. If the total balance due is not received on or before the deadline date, booth space is subject to cancellation and may be resold by show management without notification. All contracts received after January 2, 2019 are subject to LAST MINUTE pricing and must include full payment with contract.
Booths contracted within 10 days of the start of the meeting must be paid in full by cash or credit card only. Checks are not accepted within this period.
Cancellations received after January 2, 2019 are not eligible for a refund. For cancellations received prior to January 2, 2019, the deposit is non refundable. If paid in full at time of contract you will be eligible for a 50% refund. All cancellations must be made in writing and sent to the attention of the Meeting Planner.
EXHIBIT HALL HOURS
Wednesday, February 6, 2019
Exhibitor Move-in 10:00 a.m. – 7:00 p.m.
Thursday, February 7, 2019
Exhibit Hall Open 10:00 a.m. – 6:00 p.m.
Friday, February 8, 2019
Exhibit Hall Open 10:00 a.m. – 6:00 p.m.
Exhibitor Move-out 6:00 p.m. – 11:00 p.m.
No early move-out allowed. Early move-out penalty: $300.00.
Absolutely no children (under the age of 18) are allowed in the Exhibit Hall during Exhibitor Move-in and Exhibitor Move-out hours. Exhibitors are required to man booth space at all times during exhibit hall hours.
CONTACT INFORMATION
Meeting Planner / Exhibits Coordinator
Contact: Charlotte Bolls, Greater Houston Dental Society
One Greenway Plaza, Suite 110
Houston, Texas 77046
(713) 961-4337, (713) 961-3617 fax
cbolls@ghds.org
George R. Brown Convention Center
1001 Avenida de Las Americas
Houston, Texas 77010
(713) 853-8000
www.houstonconventionctr.com
Hilton-Americas (Headquarter Hotel)
1600 Lamar
Houston, Texas 77010
Room blocks are also available at the Four Seasons, Holiday Inn Express, Hyatt Regency and Marriott Marquis Hotels. Make your reservations through our official housing provider, Eventsphere at 855-678-5865 or online at www.starofthesouth.org.
Freeman Decorating (Official Show Decorator)
Contact: Ashton Almond
9258 Park South View, Suite 100
Houston, TX 77051
713-770-6754, 713-733-0660 Fax